Raya Carlisle Photography

Full Service Day of Coordination

Initial consultation to discuss your vision

Melissa was our coordinator. From the very beginning Melissa was very accommodating, attentive, and friendly. She helped us develop decor, menus, and general feel of the wedding and recommended great vendors. We never could have made it through the day without you Melissa.
Nikki and Marshall - June 2011
Create a highly detailed event plan for the reception including: a site plan, rental list, lighting plan and vendor plan

Menu development
Assist with the look and feel of your event theme and entertainment
Referrals for vendors not yet booked
Manage and Assist with booked vendors in creating a detailed vendor delivery schedule for the day of your event
Unlimited availability for questions, advice, support and referrals by phone, e-mail and in person
Unlimited onsite meetings prior to wedding day to discuss event details, style and decor

Finalized estimate including event plan, site plan, rental list and vendor delivery/production schedule
Final walk through of reception event plan and site plan
Confirms with vendors their contracted services,coordinate delivery schedule and creates a detailed production schedule
Distribution of complete event plan to vendors and resolve any underlying issues

Event Coordinator manages set up of ceremony location and reception site
Checks in and manage all vendors and coordinates delivery and set up as needed
Event Coordinator collects and ensures all details and placement of guest book and pens - or picture frame with pens, place cards, table numbers/names, toasting glasses, cake service, disposable cameras, favors, and other personal items for the reception
Check in with family and see to any last minute details
Ensures all event details are 100% before guest arrival

Event Coordinator manages catering and catering staff
Coordinates with family and wedding party during reception
Lights candles and finish last minute touches
Direct guests to reception locations
Event Coordinator cues dj/musicians during reception
Organize bridal party for grand entrance
Organize first dance, parents’ dance, cake cutting, bouquet/garter toss and other special activities
Dismiss tables to buffet
Organize vendor meals
Arrange “to-go” meals for Bride and Groom
Organize grand exit (as needed)
Distribute vendor balances and/or thank you gifts day of event
Pack up and organize personal items
Event Coordinator manages clean up and breakdown of event

975.00

(Does not include Ceremony Coordination)